Front Desk & Admin Executive

Alpha Plus Technologies is seeking a proactive & efficient Front Desk & Admin Executive (Receptionist) to become a key member of our Alpha Plus family.

WHAT YOU WILL DO

1. Front Desk & Admin Management

• Attend incoming calls and redirect them to the concerned stakeholders
• Attend visitors and guide them with their queries
• Ensure timely procurement and availability of stationery and other consumables as per
  office requirements
• Manage contacts with office administration-related service providers
• Ensure timely renewal of service contracts (like ACs, Fire Extinguishers, Pest Control, etc.)
  and update the AMC sheet for Office Assets under the department’s charge
• Arrange for repairs & maintenance of office equipment, electric fixtures, furniture &
  fixtures, etc.
• Manage incoming & outgoing couriers and maintenance of records
• Maintain availability and check-in, and check-out records of Library Books
• Update files, folders, and important documentation residing in all office cupboards
• Make arrangements for Air / Train tickets and Hotel bookings for Management executives
•  Oversee Office Assistants (OAs) & Driver in their day-to-day (leaves, vouchers, attendance,
  etc.) activities
• ISO Management:
  – Responsible for Execution / Implementation of the Quality Management System &
  Information Security Management System in your respective function
  – Responsible for the effective execution of QMS Processes, Policies, Guidelines, and
  Procedures at the Department level
  – Provide feedback on corrective action required or general inputs on QMS Policies,
  Procedures, Guidelines, and Processes of QMS / ISMS Awareness Education,
  Training, Documents & Records Control, Change Management, and Incident
  Management, at the Department level
• Any other roles and responsibilities as may be suggested by Department Head and/or CEO

2.  Personal Secretary to CEO

• Provide daily proactive and efficient secretarial & administrative support to the CEO
• Liaison with high-profile and senior personnel for external meetings
• Manage daily meetings & calendar schedule for the CEO
• Act as a channel between the CEO & Senior management by co-ordinating internal
  meetings and liaise effectively with business support colleagues

WHAT YOU SHOULD HAVE

• Any Graduate with 2 – 3 years of experience
• Basic Computer skills (MS-Office) are a must
• A pleasing personality and excellent oral and written communication skills are pre-requisite
• Quick learner

ADDED ADVANTAGE QUALIFICATION / SKILL-SETS 

• Prior experience of 4 – 5 years in a similar job profile of Admin Executive and/or PS/PA to
  Management Executives
• Should be a self-initiator & approachable
• Good understanding of Office Management
• Good organizational and multi-tasking abilities